Make your school the preferred choice for parents in 1 term
SmartSapp is school management software that removes friction in your daily school activities. Fees. Pickup. Reports. Canteen. Your staff works faster. Parents feel cared for.
Want parents to praise your school. Start here.
Parents judge your school by what they feel each day. SmartSapp helps you deliver first class customer service to parents.
Trusted by Child Friendly Schools
Trusted Pickup System
Used by schools that put child safety first.
10+ million
Safe pickups each year.
Under 1 minute pickup
99.9% uptime
Works day and night. When you need help, our team responds fast.
One system for your school.
Less stress for staff and peace of mind for parents.
Run your school day with control.
Track students and staff.
Keep parents informed.
Collect fees with less follow-up Parents get clear bills and receipts
- Never miss a payment - SmartSapp tracks payments, sends reminders, and updates balances.
- See every payment with one click - See who paid. Send reminders automatically
- Offer flexible payment options - Parents pay from anywhere. Mobile money. Bank transfer. Card.
- Automate invoices & receipts - Send invoices and receipts fast. Records stay updated.
- Effortless fee collection - Stop daily fee chasing. SmartSapp sends reminders for you. Parents pay on time with less stress.
- Gain full financial control - Know your cash flow at a glance. Run your school with less stress.
Fast, calm pickup and drop-off. The right person picks the right child
- Ensure kids get home safely - Only approved pickup persons collect a child. Parents add or remove pickup persons anytime.
- Give parents real-time updates - Parents get drop-off and pickup alerts. Your school keeps accurate check-in and check-out records.
- Avoid long wait times - Express Pickup cuts queues. No PA calling names. Less traffic at the gate.
- Stop unauthorized pick-ups - Stop wrong pickups. Track every handover with a clean log.
- Free up school staff - Teachers stay focused. Security stays in control. Pickup feels safe and secured.
- Provide peace of mind - Parents get alerts when older kids check-in or check-out. In an emergency, you know who is on campus. Use check-in data to plan meals better and cut down on canteen losses.
Cut waste and cash loss in your canteen.
- Go cashless & cut food waste - Go cashless. Parents load funds on a child's account. No lost cash. No missing cash.
- Plan meals better - Plan meals early. Parents can pre-order meals. Canteen prep stays accurate.
- Track student meals - Let parents see what a child buys. Stop extra spending.
- Speed up lunchtime - Speed up lunch time. Less confusion.
- Prevent food theft & mismanagement - Log every meal served. Reduce waste and loss.
- Ensure the right meal for every child - Support allergies and special diets. Serve the right meal to every child.
- Make budgeting easy for parents - Help parents budget. Parents can set spending limits. And track spending.
Share learning and school life. Send weekly, monthly, and term reports. Parents stay informed
- Instant access to grades - Parents check progress reports or grades anytime. No waiting for report day.
- Track attendance & behavior - Share attendance and conduct. Parents get updates when it matters.
- Stay updated on homework & exams - Parents see homework and projects early. Students meet deadlines.
- Keep parents connected with teachers through the App - Message teachers in one place. Keep it clear.
- Go digital with report cards - Parents have access to reports any time. No lost reports cards.
- Give staff more time to focus on teaching - Give teachers back time. Less admin work.
- Give parents peace of mind - Parents stay involved. They see progress over time. No daily calls needed.
School Accounting Software: Track every cedi your school earns and spends.
- No More Guesswork - See money in and out in real time. Track every cedi. Feel in control of your finances.
- Set Smarter Budgets - Set a clear budget. See where you overspend.
- Get Reports with One Click - Get reports in one click. See profit, loss, and balances fast.
- Spend Wisely, Grow Faster - Spot waste. Cut it. Use savings to grow your school. See where your money goes.
- Always Audit-Ready - Stay audit-ready. Keep records clean and up to date. Stay calm when auditors call. No panic, no pressure.
Stop guesswork on staff time and pay. Track attendance. Run payroll with ease.
- Know Every Staff Member—From Day One - Keep staff records in one place. Biodata stays neat and easy to find.
- Track Attendance - Track attendance at the gate. SmartSapp records time as staff arrive. No writing of names in the book Late. You see it. Absent. You know it. Every day. Tracked.
- Let the System Handle Payroll - Run payroll in a few clicks. SmartSapp uses attendance to compute pay. Salaries. Allowances. SSNIT. Taxes. Pay the right amount. On time.
- Run a School Where People Show Up - Build a team that shows up. Clear tracking supports fairness. Parents feel the change in service. Cut lateness. Cut absenteeism. Build a team that does the work.
Track routes. Track payments. Always on time.
- Free Forever - Free for all schools. Use bus management at no cost.
- Fair and Flexible Fees - Set bus fees by pickup area. Let parents pay daily, weekly, monthly, or per term.
- Efficient Payment Tracking - Track bus payments with reminders. Keep service running smoothly.
- Safe and Reliable Service - Track bus use and routes. Support student safety on each ride.
- Clear Communication - Share clear schedules. Keep parents informed.
- Organized and Stress-Free - Manage buses in one place. Keep it simple.
Go live in 3 simple steps.
Already using a system. Want to add SmartSapp. Or starting new. We guide your setup. You go live in 3 weeks.
STEP 1
Pick A Plan
Pick a plan that fits your School's needs
STEP 2
Request Free Trial for one Term
Get Setup in 3 weeks
STEP 3
Make your School the #1 choice for parents
Give parents peace of mind
Pick a plan that fits your school.
Big school or small school. Start free. Move up when you are ready. We stay with you.
Free Plan
Free for your school.
What you get
- Keep parents informed - Send parent updates in one place. Notices stay on a clear board. Smart alerts help parents act on time.
- Track school fees - Track fees and balances in one place.
- Record meal and snack payments - Record canteen payments without paper.
- Set up fast - with no special training needed.
- Securely store - Store student and admin records in one place.
Transformation
- Start managing your school digitally for free - Start running your school on one system. At no cost. Parents feel the difference.
C Level Schools
Automate the Basics Operations on a Budget
Everything in Free, plus:
- Automate fee collection - with reminders—no more chasing payments.
- Record attendance and ensure safe dismissals - without stress.
- Track school finances - simply—no confusing software.
- Send bulk updates to parents - so they never miss important info.
Transformation
- Speed up fee collection, reduce admin work, and build parent trust - all without breaking the bank!
B Level Schools
Smarter Operations, Happier Parents
Everything in C, plus:
- Take attendance instantly - and track absences with real-time reports.
- Let parents pay fees, bus fares, and more online - less admin hassle.
- Manage pick-up safety - with real-time bus tracking and notifications.
- Monitor staff attendance and classroom activities - in one dashboard.
Transformation
- Monitor staff attendance and classroom activities - in one dashboard.
Level A Schools
For schools that want the full parent experience. With reliable support.
Everything in Level B, plus
- Offer drive-through pickup for fast, secure student handovers. - Offer drive-through pickup for fast handover.
- Ensure 100% security - Verify identity for students and visitors.
- Access real-time dashboards and custom reports - See dashboards and reports in real time.
- Get premium support and training - Get training and fast support. Your team learns quickly.
Transformation
- Deliver top-tier convenience, security, and insights - Give parents convenience. Keep children safe. Run your school with clear numbers. Parents notice the change.
Still running school the old way. You pay for it.
Manual work brings late fees and daily stress. SmartSapp helps you run school in one place. Parents feel informed and happy. Your team stays in control.
Without SmartSapp
- Chasing fees every day
- Gate confusion at pickup
- Too much paperwork
- Parents feel out of the loop
- Low visibility for admins
With SmartSapp
- Fees get paid faster.
- Pickup stays fast and safe.
- More time for teaching
- Parents stay informed.
- Clear visibility and security.
Why schools keep SmartSapp
Schools use SmartSapp to cut admin work. Collect fees on time. Keep pickup safe. Keep parents informed. So parents choose your school and stay.
Exquisite International School, Ghana
"SmartSapp cut fee disputes and helped us collect fast. We recovered 95% in weeks. 76 of 85 debtors paid in full."
- Mr. Evans, Accountant
International Community School, Ghana
"Pickup and drop-off stay orderly now. Parents come on time. Only approved people collect children."
- School Leadership Team
Ghana International School, Ghana
"Child safety matters in our community. SmartSapp supports our pickup and drop-off process."
- Security and Safety Assurance Manager
North Hills International School, Ghana
"Fee collection used to bring stress. SmartSapp changed it. No gate issues. Payments feel smooth."
- Mrs. Bertha Kyei, Administrator
How do you know if you are
using the right school management system
or application software for your school?
Here is a quick test:
Are you unhappy with your current school management system?
→ We'll move all your data to SmartSapp in 3 days—our team handles everything for you.
Does your system lack features like drop-off, pickup, or real-time parent updates?
We'll integrate SmartSapp into your existing system—use only the modules you need, no disruption, no extra cost.
Not using any system yet?
SmartSapp gives you a full school management solution. We'll help you gather all your data and get started in just 3 weeks.
If you answered YES to any of the above... it's time to talk to us.
Questions. Clear answers.
These are the questions school leaders ask most. Get clear answers and move forward.
Try SmartSapp for your first term. If it does not meet your needs, we refund your payment for that term.
Ready to become parents' first choice. Is your school next.
SmartSapp helps you remove friction in daily school life. Parents feel informed and cared for. Parents choose the school. Parents stay. Parents tell other families. Ready to start.
Start 1 Term Free Trial